Event planning
Welcome to campus events, here you'll find everything you need to plan and manage events on campus. From outdoor gatherings to scheduled activities, explore our guidelines and booking processes to ensure a successful event.
Locations
¹úÃñ²ÊƱ students and staff love our beautiful outdoor locations for hosting events, ranging from information stalls and barbecues to larger events like Open Day, Twilight Markets, Arts Week, Stress-less Week, and more.
Colour and life, art, music, and food fill our Kensington campus regularly.Â
If you want to host an event, stall, or barbecue at an outdoor location on campus, submit your request early – at least 14 days before the event, or one month for larger special events. Make sure to review our event guidelines to ensure a smooth planning process.Â
Our allocated locations are very popular, with around 4,000 events on campus per year, and we do our best to ensure everyone has access to spaces.
Explore our locations
-
Alumni Park Lawn East D12
Alumni Park Lawn West D10
Eleanora Kopalinsky Lawn H17
John Lion’s Garden J17Â
Michael Birt Lawn D25
Morven Brown Lawn C20
Merilyn Sleigh Lawn G13Â
Physics Lawn L13Â
Helen Maquire Lawn E16
-
Chancellor’s Garden J15
Library Lawn Gravel Area E21
Physics Lawn L13
-
Catherine Harris Courtyard E20
Goldstein Courtyard B26
Library Walkway D21
Guidelines and key documents
Booking your event
Submit your request at least 14 days before your event date to allow up to five working days for a response from Estate Management.
Your event can only proceed once your request is confirmed. ¹úÃñ²ÊƱ Protective Services may approach event organisers to verify their booking.
Please note: All campus events will be conducted in accordance with the ¹úÃñ²ÊƱ Campus Policy.
-
Electric built-in barbeques are located at:
- Chancellor’s Garden
- Library Lawn gravel area
- Physics Lawn
The Village Green Grandstand BBQ is managed by Arc Sports. For bookings or inquiries, email sport@arc.unsw.edu.au.
BYO barbeques are permitted at the following locations:
- Alumni Park East and West Lawns
- Eleanora Kopalinsky Lawns
- John Lion’s Garden
- Michael Birt Lawn
- Morven Brown Lawn
- Merilyn Sleigh Lawn
- Patricia O’Shane Courtyard
- Goldstein Courtyard
Safety precautions are listed below.
³Û´Ç³ÜÌýmust complete the Barbeque Risk Assessment Form prior to your event.
Estate Management does not provide furniture for these requests.
-
A limited number of spots are available for booking information stalls at ¹úÃñ²ÊƱ.
Library Walkway
The Library Walkway is a public space for staff and students to promote their clubs, societies, and events.
- If you wish to sell baked goods to fundraise for your cause, society, or club, please mention this in your booking application form.
Helen Maguire Paved Area (at the bottom of the Basser Steps)
This is a public space for staff and students to promote their clubs, societies, and events.
- Fundraising and commercial sale of food and drinks are not permitted due to the proximity to retail outlets.
-
A special event is an event which draws on multiple spaces, on the same day or over multiple dates, requires set up and pack down, and other support such as ¹úÃñ²ÊƱ Security Services. 
To secure your location for a Special Event on campus like a faculty function, a special display or an event as big as O Week, Open Day or Arts week you will need to supply extra information ahead of time - at least 1 month in advance. 
How to book a special event on campus 
- Request your Location . 
- Email Estate Management via outdoorbooking@unsw.edu.au with the below documentation: 
- Your event organiser's name, position, mobile number and email address
- Your event floor plan for marquees, stalls or activities.
- A runsheet of your event including bump in and out of stalls, marquees and equipment.
- A list of   or any waitstaff selling alcohol at your event, if applicable.
- A completed Events Information Risk Form for your event.
- A completed Security Event Proforma, if required.
Event support
-
All electrical equipment needs to be tested and tagged prior to installation. For connection of your electrical equipment to ¹úÃñ²ÊƱ power sources, please contact Estate Management to arrange a contractor to assist with set up and installation. Â
Please advise the Estate Management team at estate@unsw.edu.au or 9385 5111 to organise an onsite appointment.Â
-
There are multiple car parks across the campus for general use. All drivers on ¹úÃñ²ÊƱ grounds will need to comply with both Ìý²¹²Ô»å ¹úÃñ²ÊƱ Parking Rules. These rules are designed to stop vehicles from parking where it is dangerous or inconvenient for others.
Please note vehicles are not permitted on the Main Walkway between 8am and 6pm during term time.
If you need special access to non-parking areas and pedestrian walkways for deliveries or collections, contact parking@unsw.edu.au for assistance.
-
If you are hosting an event outside of business hours, or require extra support for any reason, ¹úÃñ²ÊƱ Protective Services can assist. Please make your request using the Extra Security Request Form (Security Event Pro Forma).
Please contact outdoorbooking@unsw.edu.au if you require assistance.
-
Estate Management can organise additional waste bins for general waste disposal and recycling purposes at your event for: 
- Paper and cardboard, and 
- General waste
Estate Management needs a minimum of 3 days notice before an event to supply these bins. Let us know where and when your event will be held, and when you'll need the bins removed. 
Contact emgeneralservices@unsw.edu.au to arrange.
Key documents
Barbecue Risk Assessment form
- Format
- Size
- 409 KB
Events Risk Assessment form
- Format
- Size
- 161 KB
Make a booking
To enable the Protective Services team to assist you in completing your task (building/room access, remove bollards, etc) or managing your event booking (bus parking, BBQs, stalls, outdoor events, etc) please complete the form below and provide as much information as possible.
Note: Before making a booking, please ensure a risk assessment has been completed and approved. This is a mandatory requirement for all space bookings.
Fields marked with an asterisk(*), are mandatory.  If these fields are not completed the 'Submit' button will be greyed out.
If you need assistance or would like to edit or cancel your request, please contact Protective Services at security.services@unsw.edu.au.
Please note: if you are an Arc-affiliated club or society, please submit your form through .
If you are a commercial operator, please contact Arc @¹úÃñ²ÊƱ regarding your request through the .
Explore
Explore all booking forms, essential forms and guides to help organise your events. Including risk assessments, info packs and incident reports.Â
Contact ¹úÃñ²ÊƱ Venue and Event Services for high-quality planning in event logistics, venue management, catering and more.Â
Getting to ¹úÃñ²ÊƱ
Getting to ¹úÃñ²ÊƱ is easy with a variety of commuting options. Whether you’re cycling, walking, running, or taking public transport, each choice aligns with our commitment to ongoing sustainability.
Get in touch
Visit us
Estate Management Reception
Level 3, Mathews Building F23
Gate 11, Botany Street, Kensington 2033
Contact us
8am - 5pm, Monday to Friday (excluding public holidays)
Phone:Â 02 9385 5111
·¡³¾²¹¾±±ô:Ìý±ð²õ³Ù²¹³Ù±ð°ª³Ü²Ô²õ·É.±ð»å³Ü.²¹³Ü
Have a general inquiry for us? We’d love to hear from you! Please fill out the form below.
Service Request
For repairs & maintenance, general services inquiries or, security services inquiries, you can request assistance by completing the form below.